Vantage Data Centers’ Legal Team Transforms Global Contract Operations with Ivo

Exploding volume of contracts for review 

Vantage Data Centers designs, builds, and operates hyperscale data centers — extremely large data centers built to be easily scalable — across North America, EMEA, and APAC. As global expansion accelerated, so did the volume and complexity of contracts flowing through legal: from NDAs and vendor agreements to highly customized, lengthy data center leases.

When Matt Gardner, Staff Attorney, Global Legal Operations, joined Vantage’s legal operations function over three years ago, the team was supporting a fast-growing global legal organization without a dedicated contract intelligence platform.

Contracts moved through email, Microsoft Word, and Teams. There was no single place where contracts were stored. And there was no easy way to surface critical obligations buried deep inside complex leases.

The search begins for an AI-powered contracting solution

Vantage evaluated multiple AI contracting platforms, even considering an internal build but none could handle the sophistication of their agreements. Other AI platforms stopped at surface-level extraction, pulling basic “table-stakes” fields like contract value, expiration dates, and signatures, while missing the deeper business logic embedded throughout Vantage’s leases.

Ivo, by contrast, could be shaped around Vantage’s requirements. The team worked directly with Ivo to configure the system to their workflows and reflect the realities of their business. That balance of deep, configurable extraction and a partner willing to evolve alongside them is what made Vantage decide to pilot Ivo.

What stood out immediately to the Vantage team:

• True customization: Legal teams could build and refine prompts without engineering support.
• Standardized playbooks: Vendor contracts, NDAs, and operational agreements could be reviewed consistently across global teams.
• Attorney-first design: The platform mirrors how lawyers actually work, not how software assumes they should.

Empowering non-legal teams to self-serve with Intelligence 

Following a successful pilot, Vantage rolled out Ivo’s automated, playbook-driven platform to review, analyze, and summarize vendor contracts, operations agreements, NDAs, and land-use documents. 

The biggest value-add to the business came from Ivo Intelligence.

Before Intelligence, Vantage’s legal team manually summarized enormous, complex leases in Word or Excel, answering constant questions from the business because nothing was searchable and institutional knowledge lived in people’s heads. With no way for finance, operations, or executives to self-serve key terms or reporting and limited legal ops resources supporting 85 global legal staff, growth amplified the manual work and delays. However, with the introduction of Intelligence:

• Teams created complex custom fields to reference on their own – no need to rely on the legal team 
• AI surfaced accurate results “out of the box” – no further customization required here 
• Data became self-service for every department, including finance, operations and executives 

“No one else could extract what we needed. Ivo was the only tool that actually worked—and our teams hit the ground running.”

Ivo Intelligence enabled role-based views for different stakeholders:

• Legal saves hours by not manually creating contract summaries
• Finance gets quick visibility into payment terms and economic levers
• Operations teams can see and quickly address their relevant SLAs and obligations. 

In parallel, the team adopted Ivo Assistant for targeted, time-saving tasks, automatically updating defined terms, pulling counterparty registration details from European registries, and handling other repetitive edits that previously required valuable attorney time. Combined with Ivo’s AI-powered contract review, which automates first-pass review on every agreement, these capabilities eliminated hours of manual markup and allowed attorneys to focus on higher-value negotiation and business decisions instead of administrative busywork.

Ivo creates significant time savings for Vantage 

Since the implementation of Ivo, the Vantage team have also seen significant time savings including: 

• NDAs: Saving 2 hours per negotiated contract by shifting from manual, multi-person workflows in Excel and Word to a first-pass redlining process 
• Vendor & operations contracts: Saving 2–3 hours per negotiated contract
• Large GC and construction agreements: Saving 4–5+ hours per review

Building the future of legal operations with confidence

By implementing Ivo, Vantage transformed how its legal team reviews, analyzes, and operationalizes contracts, scaling to support global growth without adding headcount. What was once manual, fragmented, and time-intensive is now streamlined, consistent, and focused on insights. This frees up Vantage’s legal team to spend less time evaluating contracts for risk and more time driving value for the business.  

“AI is here. If you’re not using it, you’re already behind. You might as well partner with a platform that understands attorneys and meets your business needs. For us, that’s Ivo.”

With Ivo, Vantage transformed contracts from static documents into actionable intelligence. The legal team can now achieve deeper levels of visibility, review contracts faster, and improve cross-team collaboration. As a result, today Vantage has a legal operation that’s a true strategic partner for the rest of the business.